Last updated: April 2024
Applicant Privacy Notice
Radancy and our affiliates (collectively, “Radancy,” “we” or “us”) value your trust and is committed to the responsible management, use and protection of personal information. This Applicant Privacy Policy (this “Policy”) describes our practices in connection with all the information that we collect through the Career section of our website (located at https://www.radancy.com/en/career-sites/) (the “Career Site”) and offline in connection with your application for a job or internship with Radancy. Personal information submitted elsewhere on Radancy’s websites will be used in accordance with our general online Privacy Notice.
Collection and Disclosure of Personal Information
The following chart details which categories of personal information we collect and process, as well as which categories of personal information we disclose to third parties for our operational business and employment purposes, including within the 12 months preceding the date this Policy was last updated. See the “Disclosure and Transfer of Information” section below for more information on the listed categories of third parties.
| Categories of Personal Information | Disclosed to Which Categories of Third Parties for Operational Business Purposes |
|---|---|
| Identifiers: such as name, alias, contact information, unique personal identifiers, and online identifiers | Affiliates, Service Providers, Professional Advisors, Public and Governmental Authorities |
| Personal information as defined in the California customer records law: such as name, contact information, signature, Social Security number, passport number; financial, education and employment information, physical characteristics or description | Affiliates, Service Providers, Professional Advisors, Public and Governmental Authorities |
| Protected Class Information: such as characteristics of protected classifications under California or federal law, such as sex, age, gender, race, disability, medical conditions, citizenship, military/veteran status, gender identity and expression, primary language, political affiliation/activities and immigration statusAffiliates, Service Providers, Professional Advisors, Public and Governmental Authorities | Affiliates, Service Providers, Professional Advisors, Public and Governmental Authorities |
| Commercial Information: such as travel information and expenses | Affiliates, Service Providers, Professional Advisors, Public and Governmental Authorities |
| Internet or network activity information: such as timestamp information and access and activity logs for our website or online application portal | Affiliates, Service Providers, Professional Advisors, Public and Governmental Authorities |
| Geolocation Data: such as approximate location of devices used to access our website or online application portal, derived from IP address | Affiliates, Service Providers, Professional Advisors, Public and Governmental Authorities |
| Audio/Video Data: audio, electronic, visual and similar information, such as photographs and call and video recordings | Affiliates, Service Providers, Professional Advisors, Public and Governmental Authorities |
| Education Information: subject to the U.S. federal Family Educational Rights and Privacy Act such as student transcripts, grade point average, grades, academic standing, disciplinary records, and confirmation of graduation | Affiliates, Service Providers, Professional Advisors, Public and Governmental Authorities |
| Employment Information: professional or employment-related information, such as work history and prior employer, information from reference checks, work experience, qualifications, training and skills, work authorization, CV, résumé, cover letter, desired salary, available start date, professional and other work-related licenses, permits and certifications held and publicly accessible information posted on your professional social media accounts | Affiliates, Service Providers, Professional Advisors, Public and Governmental Authorities |
| Inferences: drawn from any of the personal information listed above to create a profile about, for example, an individual’s preferences, characteristics, predispositions and abilities | Affiliates, Service Providers, Professional Advisors, Public and Governmental Authorities |
Sensitive Information:
|
Affiliates, Service Providers, Professional Advisors, Public and Governmental Authorities |
We do not “sell” or “share” your personal information, including your sensitive personal information, as defined under the California Consumer Privacy Act of 2018. We have not engaged in such activities in the 12 months preceding the date this Policy was last updated. Without limiting the foregoing, we do not “sell” or “share” the personal information, including the sensitive personal information, of minors under 16 years of age.
Purposes for the Collection, Use and Disclosure of Personal Information
The information that you submit on the Career Site will be used for Radancy’s global personnel recruitment, management and planning purposes, as permitted by applicable law.
- To process your application. We will engage in these activities based on our legitimate interests;
- To assess your capabilities and qualifications for a job. We will engage in these activities to comply with a legal obligation or based on our legitimate interests;
- To conduct reference checks. We will engage in these activities to comply with a legal obligation or based on our legitimate interests;
- To respond to your inquiries, send updates and job alerts, and communicate with you about your application and to send you information regarding the Career Site and changes to our terms and policies. We will engage in these activities to comply with a legal obligation or based on our legitimate interests;
- To comply with or monitor compliance with any applicable law or regulation. We will engage in these activities to comply with a legal obligation or based on our legitimate interests;
- To analyze and monitor the diversity of job applicants, in accordance with applicable law. We will engage in these activities to comply with a legal obligation or based on our legitimate interests;
- To conduct background checks if we offer you a position. We will engage in these activities to comply with a legal obligation or based on our legitimate interests;
- To preserve our other legitimate interests, for example, for Radancy’s administrative purposes, aggregate management reporting, internal training and as generally required to conduct our business within Radancy and its affiliates;
- To comply with applicable law, respond to requests from public and government authorities and cooperate with law enforcement. This can include laws and authorities outside your country of residence. We will engage in these activities to comply with a legal obligation or based on our legitimate interests;
- For other legal reasons, such as to enforce our terms and conditions; and to protect our rights, privacy, safety or property and/or that of our affiliates, you or others. We will engage in these activities to comply with a legal obligation or based on our legitimate interests; and
- In connection with a sale or business transaction. We have a legitimate interest in disclosing or transferring your personal information to a third party in the event of any reorganization, merger, sale, joint venture, assignment, transfer or other disposition of all or any portion of our business, assets or stock (including in connection with any bankruptcy or similar proceedings).
The information about you will be added to Radancy’s international candidate database and can be retained and used to consider you for opportunities at Radancy and its affiliates other than the one(s) for which you apply. If you do not wish us to do this, please contact us at the address in the “Contact Us” section below.
If we hire you, personal information we collect in connection with your application can be incorporated into our human resources system and used to manage the new-hire process; any such information can become part of your employee file and used for other employment-related purposes.
Providing personal information to us through the Career Site is voluntary. However, if you do not provide sufficient information, Radancy may be unable to consider your employment application or, if you are hired, your subsequent promotion, transfer or relocation.
Purposes for the Collection, Use and Disclosure of Sensitive Personal Information
We will collect, use and disclose sensitive personal information only where permitted by applicable law. Otherwise, we ask that you avoid submitting information that may qualify as sensitive information under applicable law, except where such information is legally required.
We collect, use and disclose sensitive personal information for purposes of: performing services on behalf of our business; performing services and providing goods as requested by you; ensuring the quality or safety of services we control or improving those services; ensuring the security and integrity of our infrastructure and the individuals we interact with; short-term transient use; securing the access to, and use of, our facilities, equipment, systems, networks, applications and infrastructure; preventing, detecting and investigating security incidents; resisting and responding to fraud or illegal activities; and other collection and processing that is not for the purpose of inferring characteristics about an individual. We do not use or disclose sensitive personal information for additional purposes.
Disclosure and Transfer of Information
We disclose personal information to the following third parties for our operational business and employment purposes:
- Radancy shares personal information with affiliates that are involved in evaluating candidates for a given position. Radancy will remain responsible for personal information that is shared with affiliates. You can consult the list and location of our affiliates here. We will limit access to personal information to personnel with a business need to know the information for the purposes described in this Policy, including personnel in the recruiting, human resources and information technology departments and in the department responsible for the position for which you are applying.
- Service Providers. Radancy also shares personal information with our third-party service providers to facilitate services they provide to us, including hosting and operating the Career Site, recruiting assistance and background check processing, consulting, IT and other services.
- Professional Advisors. Radancy shares personal information with our professional advisors, such as lawyers.
- Public and Governmental Authorities. Radancy shares personal information with regulatory authorities and law enforcement to respond to requests and comply with applicable law.
Disclosing your personal information can include transferring personal information to other countries, including the United States or any other country in which we or our service providers have operations.
As required by applicable law, we implement safeguards to protect your Personal Information when we transfer it outside your country of residence. For example:
- For transfers from the EEA, the UK and/or Switzerland: Some jurisdictions outside of the EEA/UK/Switzerland are recognized by the European Commission, the UK government and/or the Swiss government as providing an adequate level of protection according to EEA/UK/Swiss standards: the list of the EEA’s adequate jurisdictions is available here, the list of the UK’s adequate jurisdictions is available here and the list of Switzerland’s adequate jurisdictions is available here. For transfers from the EEA, the UK and/or Switzerland to countries not considered adequate by the European Commission, the UK government or the Swiss government (as applicable), we have put in place adequate measures, such as standard contractual clauses adopted by the relevant authority, to protect your Personal Information. Employees in the EEA, UK and Switzerland may obtain a copy of these measures by contacting us in accordance with the “Contact Us” section below.
Data Retention
We will retain personal information for the period necessary to fulfill the purposes outlined in this Policy unless a longer retention period is required or permitted by law. The criteria used to determine our retention periods are: (i) the duration of the application process; (ii) as long as we have an ongoing relationship with you; and (iii) as required by a legal obligation to which we are subject; (iv) as advisable in light of our legal position (such as in regard of applicable statutes of limitations, litigation or regulatory investigations).
We may remove personal information for inactive accounts from our database, subject to any applicable legal or regulatory obligations. Furthermore, Radancy can delete personal information about you (including your CV/résumé) from our database at any time and without providing any reason. Therefore, please retain your own copy of the personal information provided to us.
Go To Top of Applicant Privacy Policy.
Sources of Personal Information
We collect most of this personal information from you directly. Any information you submit through the Career Site must be true, complete and not misleading. Submitting inaccurate, incomplete or misleading information may lead to a rejection of your application during the application process or disciplinary action including immediate termination of employment. In addition, it is your responsibility to ensure that information you submit does not violate any third party’s rights.
If you provide us with personal information of a reference or any other individual as part of your application, it is your responsibility to obtain consent from that individual prior to providing the information to us.
For the purpose of reviewing and evaluating your application and as permitted by applicable law, Radancy obtains information about you from other sources:
- Your references;
- Prior employers;
- Educational institutions you attended;
- Information available on professional networking platforms, such as LinkedIn; and
- Portfolios or personal websites, such as GitHub and Behance.
Passive Information Collection: Cookies and Similar Technology
We and our service providers use “cookies” and similar technologies on the Career Site.
Rights Requests
If you register on the Career Site, you may access, review and change your personal information stored therein by logging into the Career Site and updating your account information. The updated profile will be used as the default the next time you apply for a job using your account online. To change personal information that you have already submitted for consideration for a specific position, please update your profile and resubmit your application for that position. We encourage you to promptly update your personal information if it changes or is inaccurate.
To the extent the right is provided to you by applicable law, you may request:
- To review, confirm, access, correct, update, suppress, restrict, delete or object to or opt out of the processing of your personal information;
- To obtain more information about the categories and specific pieces of personal information we collected, used or disclosed, the sources for such personal information, the business and commercial purposes for which we collect personal information and the categories of third parties to whom it was disclosed;
- To receive an electronic copy of your personal information, including specific pieces of your personal information and, where applicable, a copy of your personal information for purposes of transmitting it to another company; and
- Not to be subject to a decision which is based solely on automated processing (without human involvement) where that decision produces a legal effect or otherwise significantly affects you.
To make a privacy request, please contact us at customersupport@radancy.com or 1-800-867-2001. In your request, please make clear what personal information you would like to access or have changed, whether you would like to have personal information that you have provided to us suppressed from our database.
We will verify and respond to your request consistent with applicable law, taking into account the type and sensitivity of the personal information subject to the request. We may need to request name, email address and information on the last job applied for through the site, to verify your identity and protect against fraudulent requests. If you maintain a password-protected account with us, we may verify your identity through our existing authentication practices for your account and require you to re-authenticate yourself before disclosing or deleting your personal information. If you make a request to delete, we may ask you to confirm your request before we delete your personal information.
We will try to comply with your request as soon as reasonably practicable. We will not unlawfully discriminate against you for exercising your rights under applicable law.
When provided by applicable law, you also may lodge a complaint with a data protection authority for your country or region or in the place of the alleged misconduct (https://edpb.europa.eu/about-edpb/board/members_en and https://ico.org.uk/).
California Residents
If you are a California resident and an agent would like to make a request on your behalf as permitted by applicable law, the agent may contact us as described in the “Rights Requests” section below. As part of our verification process, we may request that the agent provide, as applicable, proof concerning their status as an authorized agent. In addition, we may require that you verify your identity as described in the “Rights Requests” section above or confirm that you provided the agent permission to submit the request.
Security
We seek to use reasonable organizational, technical and administrative measures to protect personal information within our organization. Unfortunately, no data transmission or storage system can be guaranteed to be 100% secure. If you have reason to believe that your interaction with us is no longer secure, please immediately notify us in accordance with the “Contact Us” section below.
Radancy hereby disclaims, as far as permitted by local laws, any liability for itself and Affiliates, Service Providers and Professional Advisors for any personal information we collect in connection with your application that is lost, misused, illegally accessed, disclosed, altered or destroyed or not timely delivered to our Career Site.
Links To Third-Party Websites
This Policy does not address and we are not responsible for, the privacy, information or other practices of any third parties, including any third party operating any website or service to which the Career Site links. The inclusion of a link on the Career Site does not imply endorsement of the linked site or service by Radancy or our affiliates.
Diversity
Radancy is an equal opportunity employer, which means we offer equal treatment to all applicants, consistent with applicable law. Radancy does not unlawfully discriminate, either directly or indirectly, based on characteristics protected by applicable law, such as: race, colour, sex, gender identity, sexual orientation, nationality, national origin, ethnic origin, religion, beliefs or creed, age, disability, marital status, veteran status or genetic information in any area of recruitment.
Law Applicable to Job Application
The Career Site allows you to apply for jobs world-wide, as a benefit of Radancy’s centralized global recruitment function. The Career Site is operated from the United States. Accordingly, any personal information you submit to the Career Site will be collected in the United States and will be subject to U.S. laws.
If we share your personal information with an affiliate located in another country in its capacity as a potential employer, the affiliate will handle your personal information in accordance with this Policy. Any hiring or other employment-related decisions will be made by the hiring affiliate in accordance with the laws of the country where the job will be located.
About Children
The Career Site is not intended for minors under the age of 18.
Current Personnel of Radancy
If you currently work for Radancy or one of our affiliates, you must be eligible to apply for a different position within Radancy to use the Career Site. If you accept such a position, your benefits programs and Human Resources policies may change. Please consult with the HR manager for the new position concerning application eligibility, benefit programs and HR policies applicable to that position.
The Career Site is not intended for distribution to, or use by, any person or entity in any jurisdiction or country where such distribution or use would be contrary to local law or regulation.
Changes to the Policy
We reserve the right to amend this Policy at any time in order to address future developments of Radancy, the Career Site or changes in industry or legal trends. The “Last Updated” legend at the top of this Policy indicates when this Policy was last revised. Any changes will become effective when we post the revised Policy on the Career Site.
Contact Us
If you have questions or requests, please feel free to contact us at hr@radancy.com or One Battery Park Plaza, #2710, New York, NY 10004, USA.
Because email communications are not always secure, please do not include sensitive information in your emails to us.
Contact our DPO in Germany via referrals-privacy@radancy.com.